Useful Information

The useful Information section will provide CNL suppliers with updates on CNL Policies and Procedures that you should be aware of as they may impact your understanding of how to work as a CNL contractor.

Notice to Contractors

Work Authority( Kodiak Holding Group ) which is CRL Mobile Safety Footwear supplier would welcome contractors to visit their mobile truck for all their safety footwear needs. They accept cash, debit or credit card for all transactions.

Requirements for CNL Contractors

CNL expects to conduct business with safe, competent and capable contractors that will deliver the intended outcomes and provide the best value to CNL over the life of the contract. 

“Contractor” means any supplier performing work or services on a CNL site, including consultants or professional services organizations that having more than five staff at a CNL site. 

To achieve this objective, CNL has engaged ISNetworld (ISN) to enhance and streamline some of the pre-award and post contract-award processes. ISN is a global leader in supplier information management and supports more than 66,000 contractors and 500 hiring companies like Ontario Power Generation, Bruce Power, Hydro Ottawa, Toronto Hydro, etc. CNL intends to use ISN for the purpose of collection, verification, analysis and reporting of contractor information including; Safety, Quality, Training and Performance Management activities.

Registration with ISN

Contractors who are successful in winning work with CNL will need to register with ISN prior to award of Contract, for which there is a yearly fee. 

Unless prescribed differently, in most cases, ISN membership will not be required to submit proposals to CNL. However, CNL does require that Contractors subscribe to ISN, and have the relevant programs validated by ISN upon notification of being a Preferred Proponent.

Details of ISN’s subscription fees can be found on the ISN portal. 

Membership in ISN has a number of advantages, not only to CNL, but also to our Contractors, including: 

  • New business development opportunities through access to a wide range of hiring clients who also use ISN (approximately 500) 
  • Reduced administrative burden, resulting in time saving opportunities in the pre-qualification process for hiring clients that use ISN 
  • Easy tracking of company-level information that require periodic updates 
  • Access to employee training information and automated notification when training records are due for renewal

Exemptions

CNL will require that its Contractors be registered with ISN, except in the following cases:

S/No  ISN Exemptions Examples
1 Contracts for the purchase and delivery of goods,  materials and equipment, where there is no  requirements for assembly and installation Buying goods, or an item related to a heavy equipment, which is offloaded at CNL sites
2 Contracts where work is performed only at the supplier’s workplace  Professional services strictly working off site 
3 Contracts where the supplier’s Scope Of Work is limited to the delivery and or transportation of non-radioactive and or non-hazardous materials, where there is no physical connection to CNL assets Water delivery, salt and sand for road maintenance  
4 Contracts with regulatory bodies or municipal townships Town of Deep River, Embridge, Hydro One, Bell 
5  Contracts for non-commercial vehicle rental services Enterprise, Hertz, Avis
6 Contracts for staff augmentation services in an office environment A security cleared worker providing services on a temporary basis within the organization
7 Contracts for professional or consulting services, where the number of personnel working on the Scope Of Work is equal to or less than four  Auditors, appraisal services, training engineers, lawyers  
8 Contracts where the required information that would normally be provided by ISN to allow CNL to review contractor safety performance, is provided directly by the Contractor, and is reviewed and signed off by the authorizer of the exemption  Approval provided by a CNL GM or Executive or emergency services/repairs  

ISN Requirements for Contractors

CNL expects its contractors to be in “Good Standing” (i.e. having a rating of A, B or C) with ISN, generally upon award of contract, prior to commencing work and for the duration of the contract. 

  • CNL’s requirements for ISN include the following: 
  • Company Profile 
  • Health, Safety and Environmental Questionnaire 
  • Safety Statistics Questionnaire 
  • HSSE Programs 
  • Workers Compensation Rate Statement 

The following provides a high-level overview of the process: 

  • Upon notification of being a preferred proponent, potential Contractors will be required to upload the mandatory HSE documentation, and answer the questionnaire in ISN, within 30 days of CNL notification. 
  • ISN will review the documentation and provide a grade based on CNL’s pre-qualification requirements. 
  • The short-listed potential Contractor with good standing (i.e. A, B or C) in ISN will be awarded the contract.

Note:

  • Contractors can work directly with ISN representatives to improve their standing in ISN (i.e. A, B or C). 
  • Contractors failing to meet such standards may require further verification and corrective actions to be undertaken, or in some cases, may not be deemed appropriate to work on a CNL site. 
  • CNL will be extending its “Good Standing’ verification to address matters connected with quality, training, and contractor performance in the near future. 
  • Once working with CNL, Contractors are required to maintain their information in ISN and inform CNL of any changes to matters that may affect their “Good Standing” status. 
  • Should any contractor fall below CNL requirement for “Good Standing”, CNL will work with that Contractor to develop an appropriate plan(s) to re-acquire its Good Standing. In certain instances, until such status has been re-acquired, this may have impacts on the Contractor’s ability to perform work for CNL.

CNL Training for On-Boarding of Contractors

CNL will be leveraging ISN to deliver training to Contractors personnel working on site. This includes: 

  • Contractor Site Orientation (CSO); 
  • General Site Orientation (GSO); 
  • Group 4 Radiation Protection training; and 
  • Supplier Code of Conduct 

Our on-line arrangements also included Dosimetry related forms for contractors to download and complete. 

The following provides a high-level overview of the process: 

  • The CNL Sponsor will determine the CNL training requirements for the Contractors personnel working on site. 
  • The contractor will be required to create individual accounts in ISN for their personnel. 
  • Contractor personnel will log into ISN and complete the required training, acknowledge the Supplier Code of Conduct, download and complete the required forms, and print completion certificates for when they arrive on site.

Note:

  • CSO, Group 4 and Supplier Code of Conduct training can be taken by Contractors that have an ISN membership 
  • Contractors working on site will be required to refresh their training, on a yearly basis. This includes Contractor Site Orientation (CSO); General Site Orientation (GSO); Group 4; and the Supplier Code of Conduct 
  • ISN will provide automated notification to Contractor’s personnel 30 days prior to the expiration of training requirements 
  • Contractors will not be permitted to enter the site if the training requirements have not been satisfied

Policies, Documents and Forms

Effective September 2018, CNL will use ISN to streamline the pre-qualification process and training delivery.

Thank you in advance for your cooperation and support as we look to improve our Contractor Management processes.

If you have any questions or concerns, please feel free to contact CNL’s Contractor Management Team by clicking on the link below.

Contact us

Government assistance for small businesses

You asked about CNL linking to an Ontario government website outlining programs of potential assistance to Ontario-based companies. We have provided a link below, aimed at small businesses that we hope will fulfil CNL’s needs. 

Learn more

For those companies based in Quebec, however, you may need to contact the Quebec government for a similar link.

Supply Chain Ombudsman

CNL provides a confidential and unbiased route for Suppliers /Contractors to raise issues associated with either CNL procurement or working with CNL which will be managed in a fair, open and transparent manner. CNL always seeks improvements in its Supply Chain activities and welcomes constructive feedback. For issues and/or feedback, contact CNL’s Supplier and Relationship Development Manager Jack Springer.

Physical Work at CNL

Foreign Workers/Contractors/Suppliers

The Contractor/Supplier is responsible for obtaining necessary foreign worker permits prior to a non-Canadian working at a CNL site. A Government of Canada Website http://www.cic.gc.ca/english/e-services/employer-portal.asp is used to navigate the process.  The user guide can be found at  http://www.cic.gc.ca/english/e-services/employer-guide.asp

Security

As a nuclear facility, access to all CNL sites is controlled. Visitor passes are required to access the site for visits. These passes are arranged by Supply Chain personnel during pre-award and by the project execution team post-award. Security clearances of varying levels are required for personnel having access to CNL documents or performing work onsite. Forms are provided by CNL however individuals must undergo fingerprinting at their local police department and have background checks done prior to submitting the completed forms to CNL’s Personnel Security Services. Clearances must be in place before work can begin. The Supplier/Contractor is responsible for costs associated with security screening.

Due to changes introduced in the Standard on Security Screening which sets out the Government of Canada’s requirements for all levels of security screening, CNL is now required to conduct a financial inquiry (credit check) for all new and renewal security screenings. CNL’s Personnel Security Services will pull the applicant’s credit report as a “blind check”, which means CNL’s check will not be recorded on the applicant’s credit report, and CNL will not receive the applicant’s overall credit score from the reporting agency. Credit reports obtained as part of the security screening process are used only for that screening process and retained in the applicant’s confidential security file. Credit reports are not used or disclosed for any other purpose within or outside CNL.

Training

All Contractors performing physical work on CNL Sites are required to undergo Contractor Orientation and Radiation Protection training through ISN prior to coming to CNL. Contractors performing work in higher radiological zones must undergo a two and a half day training program. The specific nature of required training is provided in the procurement documents.

Radiation Protection

CNL Sites are broken into radiological zones 1 through 4. Some zones require that individuals wear a dosimeter to monitor exposure and the data is used to maintain records for annual and lifetime exposure. Prior to beginning work on a CNL Site it may be necessary for individuals to have a whole body count done to provide a baseline against which any future exposure is measured. The specifics of radiation protection measures for the work in question is contained within the procurement documents.

Health & Safety

The health and safety of all persons at CNL is of paramount importance. This includes employees, visitors, and contractors working at any of our sites. 

CNL is a federally regulated employer for purposes of workplace health and safety, and CNL adheres to the Canada Labour Code and associated Regulations. In general, Contractors working on our sites are regulated by the Act and Regulations of the province or territory in which the work is being carried out, unless they are a federally regulated sector (e.g. aviation or telecommunications). 

CNL categorizes contractors using a risk-based approach, based on the potential hazards related to the scope and nature of the work to be performed. CNL requires prospective contractors to participate in a screening and prequalification process, to ensure they have the capabilities and qualifications necessary to safely execute the work (e.g. programs, resources, training, and certifications). CNL has chosen ISN as our agent to perform this screening and prequalification.