Doing Business with CNL

Working in Nuclear

Working in the nuclear industry involves a number of core programs that include quality, environmental, health, safety and security considerations that may not arise in other work environments. For more detailed information follow the link Useful Information

Work Planning

CNL plans and manages work requirements through an Annual Plan of Work and Budget (APWB) that flows from strategic 5 and 10 year plans. The fiscal year of each APWB goes from April 1 through to March 31 of the following year. An overview of procurement activities for the current fiscal year can be found through the link Procurement Opportunities and Awards.

Open Listing or Defined Proponent

Competitive procurements are posted on MERX as Open or Defined Proponent. Open listings are visible to everyone searching the MERX website. Defined Proponent procurements are invitation only to a short list of Suppliers/Contractors who have been identified through market research, reputation, industry publications/contacts or previous work with CNL. Some procurements are Directed (Single/Sole Sourced) because of the very specific or narrow requirements of the service or goods. Register as a Potential Supplier to make your business and its capabilities known either generally or to indicate interest in a specific procurement opportunity to Procurement personnel when they are searching for companies to include in Defined Proponent competitive procurements.

Framework Agreements

CNL seeks to establish off the shelf capabilities through strategic sourcing and Master Standing/Service Agreements whenever practicable to ensure best value for money, reduce turn-around time to contract on recurring work of similar scope and establish longer term relationships with selected Suppliers/Contractors. Businesses are encouraged to Register as a Potential Supplier.

Non-Disclosure or Confidentiality Agreements

Suppliers/Contractors may be required to sign such agreements when the information to be provided by CNL in the procurement process is sensitive, proprietary or confidential. Non-Disclosure or Confidentiality Agreements, if applicable, must be signed by the Supplier/Contractor prior to receipt of the procurement documents.

Forms of Contract/Legal Requirements

CNL is working towards a suite of standard and consistent Contract Models that cover the different types of contracts commonly used by CNL. These may be found under References and Forms.

Procurement Vehicles

Master Standing/Service Agreement (MSA)

Framework agreement where the contractor demonstrates their overall competence and capacity to undertake a type of work or service. The terms and conditions, pricing mechanism, quality, and safety requirements are also bid upon by Proponents and individual work packages are subsequently let through Task Orders outlining the specific scope for that package.  

Request for Preliminary Information (RFPI)

Typically used to secure preliminary budgetary data where CNL is seeking to develop its requirements for a future procurement.

Request for Expression of Interest (RFEOI)

Typically used to engage the marketplace to gauge interest in performing a scope of work and for CNL to gain a better understanding for suppliers capabilities and seek feedback on any proposed approaches prior to commencing any formal solicitation. 

Request for Pre-Qualification (RFPQ)

Suppliers/Contractors are asked to demonstrate that they are able to meet certain CNL key requirements prior to being invited to Request for Proposal (RFP). Criteria for pre-qualification may include the Supplier’s/Contractor’s Health and Safety Program, Quality Program, technical capabilities, financial capacity and standing, and previous work and performance. Pre-qualification is frequently used for high-value and/or complex procurements.

Request for Quotation (RFQ)

Used to secure price quotations against established specifications. Typically used for goods and materials solicitations or where simple unit rates are applicable.

Request for Proposal (RFP)

Typically used to secure structured proposals against complex, high-value or high-risk requirements where CNL seeks to draw upon the proponent’s expertise and experience in the form of a proposed solution. An RFP is made up of sections as outlined in the Procurement Process below. A modified form of the RFP is used for less complex, lower value and risk procurements where the expertise and experience of the proponent are still being sought to propose a solution.

Types of Contracts Used by CNL

Lump Sum

Under fixed price contracts, CNL envisages the majority of the contract risk typically owned by the Supplier/Contractor who submits a fixed price to complete the scope of work as provided in the procurement. The Supplier/Contractor is typically requested to provide some level of price breakdown in order for CNL to have confidence that the scope has been appropriately priced.

Time & Material

Under time and material contracts, the risk will typically reside with CNL.  CNL compensates the Contractor/Consultant on the basis of actual cost of labour, materials, equipment, expenses plus a level of profit and overhead. Time and Material contracts usually have the contractual obligation of an Upset Limit which cannot be exceeded and a requirement to advise CNL when a set percentage of spend has been reached (ex. 70%). 

Target Price

Under target price contracts, risk is generally shared between the Contractor/Supplier and CNL.  The target price contract is essentially a variation of a Time & Materials contract where the Contractor and CNL agree to a Target Price to undertake the total scope of work where the target price represents a genuine pre-estimate of the likely out turn of the project including full transparency of costs. The Contractor then tries to execute the contract at or below the Target Price. CNL and the Contractor agree to share risk and reward whereby the Contractor/CNL share in any savings, as an agreed percentage or as a simple set fee, against the scope of work and/or early completion. The Contractor/CNL also share in any overspends/delays as an agreed percentage.

Unit Rate

Under unit rate contracts the risk associated with the unit rate will reside with the Contractor/Supplier whilst the risk associated with the number of units will generally reside with CNL.  The contract price is based on estimated quantities and associated unit price inclusive of everything necessary to complete that unit of work.

Procurement Process

Competitive procurements

Competitive procurements over $25,000 are generally published through MERX (www.merx.ca). Due dates are set for proponents to submit their proposal/bid and late submissions are not accepted.  Some procurements will have a mandatory Site Visit, for example construction procurements, where bidders are invited to review the scope and the physical location with the project delivery team.

Each procurement document is structured similarly – Invitation to participate, Instructions to Proponents, Scope, RFx Question Set, Terms and Conditions or Form of Contract, and Pricing Schedule. Additional schedules may be included depending on the type of procurement.

The RFx Question set outlines the full requirements and criteria against which the bid/proposal will be evaluated. Bids/proposals are evaluated both technically and commercially after it has been demonstrated that mandatory or threshold criteria have been satisfied. Mandatory/Threshold criteria might include a specific quality assurance program, previous experience with the same type of work/scope, the ability to post a performance bond, ability to meet insurance requirements etc. Evaluated proposals are then ranked by score. 

Winning proponents are notified as the Preferred Proponent subject to final negotiation of the contract. Proponents that are unsuccessful are also notified with a letter of regret and the opportunity for feedback from CNL is available upon request.